August 7, 2012

August 7, 2012    


Members present: Robert Gunder

                              Wilbur Sanders

                              Kerry Bumbaugh

Solicitor: John Lisko          

 1.      Meeting of Quincy Township Board of Supervisors was called to order at 7:01 pm. by Supervisor Gunder followed by the Pledge of Allegiance. Ten residents were in attendance. 

      2.      During the initial period of public comment, Charlotte Rhone of 4970 Spruce Road asked why the Township Road crew has not swept the end of Spruce Road in South Mountain. Supervisor Bumbaugh informed Mrs. Rhone that the crew has been very busy with the storms and working with Antrim Township, but as soon as possible it will be completed.

      3.      The minutes of July 19, 2012 were approved and the prior month’s bills except those paid to the Supervisors on a Bumbaugh/Sanders motion. Motion carried unanimously.

      4.      An update was given on the TCE Public Water System. DEP has been sent the last invoice and a   

       progress report. The Township is working on establishing bid spec for excavating and going to be

       starting to do excavation in the open areas that the Township employees can do. We have received

       our NPDES Permit for Tarman Springs. Joe Schorn is working on getting the road way made for the     

       well driller to access the area. A meeting with DEP is being scheduled for either August 23, 29 or

       30, 2012. Supervisor Bumbaugh clarified with Jon Cox from Rhoads and Sinon about the costars and    

       prevailing wage law.

      5.      Not much is happening with Furnace Road Water Project. An executive session will be held later to discuss.

      6.      The update on the Municipal Park informed the residents present that a ribbon cutting ceremony has been tentatively scheduled for September 24, 2012 at 3 pm. The Park and Recreation Committee has created a brochure. The brochure is being sent out to the residents. Work has begun on the concession stand. The Park and Recreation Committee is looking for volunteers. The NPDES Permit for the Park has not been received therefore no earth moving can take place.

      7.      The Liquid Fuels Audit for 2010 and 2011 went very well.

      8.      Hess Benedict Road Storm water pipe and swale renovation was discussed. The water is washing out Kenneth Lehman’s drive way because the swale stops at his drive way due to no pipe being under the driveway. Ken is willing to share in the cost if we are willing to put a pipe under his driveway. The driveway is 34 feet wide. The water is running across the road way during heavy down pours. Supervsior Bumbaugh is to get a quote and put pipe in Ken is willing to pay for the pipe.   

       9. Zoning Officer gave a written report.                                                          

      10.  Supervisor Bumbaugh informed the Board that a representative from Freedom Systems explain quarterly billing for sewer and water. We need to check into the options. Will have information and bring back to Board later.

      11.  The Quincy Village refinace project is generating $15,000 for the Sewer Authority.

      12.  The Township is in need of a mini excavator. With the Township selling a backhoe and truck this week at Hurley’s Auction, we should hopefully receive $24,000 from their sell to put toward an excavator and also $10,000 from Liquid fuels fund. The price for a mini excavator through costars is $51,346, it is a series 3 and the state program is going to be changing, so to get this price we need to act now.  It would cost us $4,100 a month to rent one for the project. After a short discussion, a Bumbaugh/Gunder motion authorized Joe Schorn to purchase the mini excavator through the costars program. Supervisor Gunder and Bumbaugh voted for. Supervisor Sanders did not vote.

      13.  The tractor for mowing along the roads needs replaced. Joe Schorn has been checking into purchasing another tractor and moving the mower we have to a new tractor. He has found that that cannot be done. Parts do not match up. A new 4 wheel drive tractor with mower attachments is $58,000 through the costars program. We have looked at Stephenson, John Deere and Foresters. Forrester’s has a tractor and used mowers. For a costars price of $53,923. The mowers only have 120 hours and the tractor is new, but he needs to know by tomorrow due to getting the used mowers. After a discussion, a Bumbaugh/Gunder motion approved purchasing the mower from Forrester’s. Motion carried unanimously. Frank Mong questioned whether we have sufficient funds to purchase both and still operate efficiently. He was informed that we do have funds in a reserve account.

      14.  When the sewer line was installed on Fox Hill Road a change was made in the place it was being run. The line was run into Supervisor Bumbaugh’s field. During construction the line was installed under a concrete block wall. Since installation the wall is now cracking and needs repaired. The sewer line is settling and has caused the wall to crack. Ed Wilson is going to camera the sewer line to make sure the pipe is not crushed. Supervisors Bumbaugh is to get quotes on the cost of fixing the wall. Supervisor Sanders stated that Rex Benchoff should be contacted about repair. Supervisor Bumbaugh is exempt from voting on repairing the wall. The Supervisors agreed that the wall should be repaired.

     15.  Solicitor Lisko had nothing.

     16.  No final public comment.

     17.  The Board adjourned to an executive session at 8:05 pm.

     18.  The Board reconvened at 8:23 pm. The executive session was to deal with possible litigation.

     19.  The meeting adjourned at 8:25 pm on a Sanders/Gunder motion.