October 1, 2013

October 1, 2013         


Members present: Robert Gunder

                              Wilbur Sanders

                              Kerry Bumbaugh


1.      Meeting of Quincy Township Board of Supervisors was called to order at 7:08 pm. by Supervisor Gunder followed by the Pledge of Allegiance. Five residents were in attendance, along with Ed Wilson, sewer plant operator and a representative from the Dollar General construction crew. 

 2.      There was no initial public comment.

 3.      The Minutes of September 19, 2013 were approved along with the bills except those paid to the Supervisors on a Bumbaugh/Gunder motion. Motion carried unanimously.

 4.      An update was given on the Tomstown /Furnace Water Project. A meeting was held today with DEP. The recent results from retesting the well are in and a discussion with DEP was held on putting a turbidity meter on. DEP is willing to pay for the turbidity meter and Wally Koster will get the well permitted for a meter. The well tested at 157 GPM. Wally will submit report on well for permits and John High is prepared to move forward with the design for the treatment plant, storage tank, Peiffer well site and connection to Furnace Road. Discussion was held with DEP on the improvement of well # 4. DEP will allow us to improve well # 4 at our expense. DEP would rather have another site for a second well in our park location. William Brindle and Associates are prepared to locate site in the park area making sure we can met the protection area needed.  We will be having a meeting with DEP bimonthly and our next meeting will be on December 3, 2013.

 5.      The Municipal Park update was given. We have received an email from Beth at DCNR. John Melham our consultant has written a two page letter to Beth. Ed Wilson informed the Board that the bathroom has been plumbed in one side and is ready to lay the tile. Beth is in agreement that we should not spend money on a UV light for the water supply at the top of the hill since public water will be coming through the park. We will run the lines but they will not be functional until public water is through the park. Beth would like digital photos sent and we will inform her that we cannot meet Friday, October 4th deadline for our submittal of expenditures because we still have outstanding invoices.

 6.      Dollar General has requested a waiver of the SALDO requirement for their well. The well has been drilled and is 32’6” from the centerline of the roadway. The well must be out of the road right of way which the road right of way is 25’. The setback for commercial zoning district is 10’ for a total of 35’ for a set back at their building site. The well has been drilled 2’6” into the set back so the Board of Supervisors can grant a variance to the SALDO. Dollar General has already spent $10,000 for the drilling of the well and that does not include finishing of the well. The total cost will be $11,500. A Bumbaugh/Gunder motion approved the Dollar General donating 25% of the cost of the well to the Township, updating the cost of the well construction on their Land Use permit and putting the well underground if allowed or if not allowed putting low shrubs around the well site. Motion carried unanimously.

 7.      B. Equip Land development Plan was reviewed. The Board would like note placed on the plans stating that the two entrances needs to be pave according to the Township specifications and blacktop a handicap stall for van accessibility. A Bumbaugh/Sanders motion approved B. Equip Land Development Plan with note #25 being placed on plans for paving of entrances per Township specifications and paving of a handicap stall. Motion carried unanimously.

 8.      PSL has requested their Bond be released that the Township holds for Wesley House. They have a water problem at that site. It is believed that there is a water leak. The Bond was for E & s controls and sewer lines. The Board will review the documents and then review at next meeting.

 9.      A Bumbaugh/Sanders motion approved the Drug Task Force Contribution for 2014 of $2675.00. Motion carried unanimously.

 10.  There are two Planning Commission members whose term expired at the end of September. The Board would like to but the opportunity out to other members of the community to serve. The Board on a Bumbaugh/Sanders motion reappointed Lee Daywalt to the Planning Commission. Motion carried unanimously.

 11.  The Township has received a letter from the Waynesboro Area Youth League about using the ball fields from March 1 through June next year. They would only be using the fields through the week not on weekends. The organization has also volunteered to help with maintenance of the fields. A Sanders/ Bumbaugh motion granted the Waynesboro Area Youth League the use of the ball fields and they must present us with a certificate of insurance. Motion carried unanimously. Laos We will be meeting with our insurance company in November and we will talk to them about the insurance on the Park at that time.

 12.  The Zoning officer was absent, but sent a written report.

 13.  Supervisor Bumbaugh informed the Board that FEMA and PEMA now have a new formula if a declaration is given to meet. The projects must be completed within 180 days or you do not receive any assistance and you only receive 85% now not the full 100% of the projects cost. We did receive the total cost and have completed the paper work for reimbursement from Hurricane Sandy. That project is officially closed.

 14.  Supervisor Bumbaugh also informed the Board that we received a bill from Freedom Systems to do the year end processing for us at accost of $1595. We have always done the year end processing in house and do not feel we need to have them do this. If we need help we can request it through our service contract with them. We will not be using Freedom Systems this year.

 15.  Supervisor Bumbaugh discussed a meeting with Penn DOT. They reviewed the intersection of Manheim Road and Mount Zion Road. Penn DOT is willing to assist the Township with the relocation of Mount Zion Road and Manheim Road intersecting. The intersection would be moved down the hill and a land swap would take place with the current land owner. The Township would need to do a subdivision and the property owner would have to agree. Julie Baker the current property owner was present and would like to see a plan before she would agree to the change. A Sanders/ motion approved proceeding with a preliminary plan at a cost not to exceed $3000. Also the Board is to check with Solicitor about legal aspect of doing a land swap. Motion carried unanimously.

 16.  Well # 1 at Quincy Home cannot be upgrade to the specification required by DEP in 2017, so we will need to abandon well # 1 at Quincy Home and have a backup well for there. We have until 2017 to meet those requirements, so may want to consider connecting to well for TCE site.

 17.  Supervisor Bumbaugh informed the Board that the mobile home has been sold and that we will be putting the truck up for auction at the COG auction here in October. The Mobile home sold for $15,050.

 18.  Supervisor Gunder informed the Board that our request for CDBG money from The Franklin County Commissioners was denied. The money was to pay for the laterals to connect residents on Furnace Road to the water line. We will check with Phil Tarquino from Franklin County Planning Commission if there is Housing Trust money available for the connections once water is available.

 19.  Supervisor Gunder has been appointed as Chairman of the FCATB.

 20.  The Franklin County Fall Convention will be held at Marion Fire Department this year and a Boy Scout Troop from Washington Township is going to be presented an award.

 21.  There was no public comment during the final period of public comment.

 22.  Supervisor Bumbaugh also asked Ed Wilson, Waynesboro Area School Board member if they had discussed the drive at the Mowery Elementary School. He informed the Board that he turned the information over to Clint Barkdoll.

 23.  The meeting adjourned at 8:32 pm. on a Sanders/ Gunder motion.