April 16, 2015

April 16, 2015



Members present: Robert Gunder

                           Kerry Bumbaugh

1.      Meeting of Quincy Township Board of Supervisors was called to order at 8:30 a.m. by Chairman Gunder.  Corey Kaiser, Road Foreman and Jeff Connor, Coroner were in attendance.

2.      During the initial public comment period, Jeff Connors addressed the Board. He discussed taking photographs at the scene of an accident and who has the right to be at the scene.  He informed the Board that if there is a death the coroner is in charge of the scene and it is declared a crime scene at that point.  Supvisor Gunder inquired as to who makes that call to decide if a person is deceased. Mr. Connors stated the EMT does in his absence. Also, that the EMT/Fire chief has the right at that juncture to keep all persons away from the scene including EMA persons from the Township.  Supvisor Bumbaugh believes per NIMS rules and regulations that the EMA is exempt from this policy. Mr. Connors also stated that he doesn’t see any scenario whereby an EMA has to be at the scene and take photos in the first 5 minutes.   Supvisor Gunder cited an example that a skid mark could be destroyed by cars arriving at the scene and thus evidence destroyed in the first few minutes afterward.  Mr. Connors seemed to dismiss this notion.  Supervisors believe the Township has an inherent duty to perform at the scene and to take photos of such evidence as skid marks, etc. in case the Township is named in a law suit, which actually has happened on Rte. 316.  A long discussion followed with the coroner informing that Board that he has no issue with photographs being taken as long as the body has been removed from the scene. Also if the Township would be involved in a law suit the coroner would provide photos if they need it.

3.      The Minutes of April 7, 2015 were approved as written on a Bumbaugh/Gunder motion. Motion carried unanimously.

4.      Tomstown/Furnace Road update was given. John High presented the Board with payment #6 for PSI, Payment # 4 for Eshenauer and Oyler Electric and payment # 2 for HVAC. The request was broken down as follows: Electric payment # 4 is for $36,716.40, Plumbing payment # 4 is for $14,514.10 and General Contract payment #6 is for $188,100.00 and HVAC payment # 2 for $ 2,493.75.  John High has reviewed the request and the work has been completed. A Bumbaugh/Gunder motion approved payment of the contracts that have been approved by the engineer. Motion carried unanimously. Our Solicitor is reviewing the project  for application of liquidated damages.

5.      The Upper Comfort Station in the Park Project is progressing with subfloor and side walls completed.

6.      Resolution 2015 -5, Sludge Tank Grant Application was approved on a Bumbaugh/Gunder motion.  The application will be submitted as a co-applicant with the QSA.  Motion carried unanimously.

7.      A Bumbaugh/Gunder motion appointed John Shaffer, Alternate Zoning Hearing Board Member to be a regular member of the Zoning Hearing Board due to the death of Walter Tennis. Motion carried unanimously.

8.      A Gunder/Bumbaugh motion approved the signing of the Franklin County GIS Data Sharing Agreement. Motion carried unanimously.

9.      A Bumbaugh/Gunder Motion approved moving $150,000 from the Sewer operating Fund to PLGIT to be withdrawn and used as needed. Motion carried unanimously.

10.  Supervisor Bumbaugh also stated to the Board that we need to get clarification on information given to the Board by the coroner in item #2 above.

11.  A Bumbaugh/Gunder motion approved contributing $500 to the Franklin County Junior Firefighters Academy this year. Motion carried unanimously.

12.  A Gunder/Bumbaugh motion approved looking at the purchase of a truck through the Costars program to replace Truck #1 and bring the findings back to another meeting to have purchase approved. Motion carried unanimously.

13.  Supervisor Bumbaugh informed the Board that just because there is a Right of Way along our roads, people cannot place signs in them without asking the property owners for permission. A letter is to be written to the  local newspaper about this issue.

14.  Supervisor Gunder asked if second letter was sent to Waynesboro Area School Board about combining the Tax Bureau and committee. He was informed that the Secretary called and was informed by Mr. Dick that Chris Lind would be giving Bob a call.

15.  Supervisor Bumbaugh informed the Board that after all the Right to Know requests we have received from one person that we now have two appeals pending on the Right to Know requests. The Board had an executive session with our Solicitor on Monday, April 13, with regard to possible litigation on the Right to Know appeal. These appeals will continue to cause the Township to incur more staff and counsel expense.

16.  The Township has been purchasing materials for the park concession facility and office supplies from online auctions to save the Township money. 

17.  Supervisor Gunder has received a phone call from Blue Rock Church requesting to use the park facilities on September 12, 2015 for their festival. A Gunder/Bumbaugh motion approved the use by the church and charging a minimal amenity fee for use of the park facility due to safety concerns. If the concession facility is ready by that time, they may also use it per the Fee Schedule policies.  Motion carried unanimously.

18.  A Bumbaugh/Gunder motion approved changing the Ordinance for our Tapping fee to make it that the fee can be amended when need by Resolution instead of an Ordinance. Motion carried unanimously.

19.  Supervisor Bumbaugh informed the Board that Joe, Jim and Matt worked at the sewer plant last evening and will have overtime due to a problem.

20.  No comments during the period of final public comment.

21.  The meeting adjourned at 9:35 am on a Bumbaugh/Gunder motion.