January 21, 2016

January 21, 2016


Members present: Kerry Bumbaugh

                              Robert Gunder

                              Ed Wilson



1.      Meeting of Quincy Township Board of Supervisors was called to order at 8:30 a.m. by Chairman Bumbaugh followed by the Pledge of Allegiance.   John High, Engineer, Mike Hansen, Zoning Officer, Mark Bard, Surveyor and eight residents were in attendance.

2.      There was no comment during the initial period of public comment.

3.      The Minutes of January 4, 2016 were approved as written on a Gunder/Wilson motion. Motion carried unanimously.

4.      TCE Contract 102, we have received our second payment request. It is in the amount of $544,161.83. The contractor has 33% done with the overall project. Phase one is completed except for the PRV. The PRV for Phase I should be installed by the end of February. HRI will not be working during the month of February, but will come back to install the PRV’s when they arrive. They are going to contact Mary Ann with Soils Conservation about the weekly inspections before they stop working for the month of February. A Gunder/Wilson motion approved the second payment to HRI. Motion carried unanimously.

5.      Well # 7, exploratory well, drilling rig was set up yesterday. Mike McCamley was on site and they will start setting pipe on Monday, January 25.

6.      A Wilson/Gunder Motion approved a 90 day extension for the Oyler Subdivision. Motion carried unanimously.

7.      Resolution 2016-4, Water Leakage Resolution was approved on a Gunder /Wilson motion. Supervisor Wilson abstained from voting and Supervisor Bumbaugh and Gunder voted yes.

8.      Resolution 2016-5, Water System Reservation of capacity Fee was approved on a Gunder/Wilson motion. Motion carried unanimously.

9.      Resolution 2016-6, Employee 457 Plan & Trust Compliance Amendments was approved on a Wilson/Gunder motion. Motion carried unanimously.

10.  A Bumbaugh/Gunder motion approved the Bulk Water Loading Station Concept and application. John High is taking lead on filing application, which will be submitted to DEP once Phase I mainline is permitted.  Once application is approved Township can establish a fill-up point for water haulers. Motion carried unanimously.

11.  Supervisor Wilson asked about the employee’s vacation record-keeping policy. He was informed that, according to our employee handbook, both vacation and sick leave are accrued as an employee works throughout the year. The vacation amount not used in the prior year is carried over up to 160 hours and is currently shown on the paycheck stub. Freedom has been contacted for a way to have the pay stub duplicate what is shown on the computer record so an employee can tell what is accrued, used and available.  Also, there needs to be a correction to the employee manual to amend the first year policy. A Gunder/Wilson motion approved changing the employee handbook to credit leave accrued for the first year to any employee affected during the beginning of the second year of successful employment. Motion carried unanimously.

12.  Supervisor Wilson also asked about prevailing wage paid to Township employees. The Township is not subject to prevailing wage. But under the Federal grant we are receiving for the water project, per DEP, any work done by Township employees will be submitted at the prevailing wage rate and if approved the employees will be given the difference between what their hourly rate is and the prevailing wage rate. Ruth Bishop from DEP has informed us that the final grant allotment for the water project will be received after June 30 for the last six months of work on the project.

13.  Supervisor Wilson would like to discuss the plan for replacing Joe. This will be discussed in an executive session.

14.  A Gunder/Wilson motion approved the Winter Salt Contract through Co-Stars for 300 total tons. 180 initial tons and 120 for winter. Motion carried unanimously.

15.  A Gunder/Wilson motion approved a $1000 one time donation to the Mont Alto Fire Company. Motion carried unanimously.

16.  During the final period of public comment, Terry Bonebrake asked if anyone was drilling or blasting in the area of his residence because his water is gray.  He was informed that the new drilling location was not near his residence.

17.  The Board adjourned on a Gunder/Wilson motion at 8:59 am to an executive session on personnel issue. Motion carried unanimously.

18.  The Board reconvened at 10:05 a.m. after a discussion on personnel issues. A Bumbaugh/Wilson motion approved giving Vicki Nunemaker, Secretary/Treasurer a $.25 an hour raise. Motion carried unanimously. A Gunder/Wilson motion approved hiring Trenton Kauffman at $11.00 an hour and after 6 month probation will look at his performance and possible raise. Motion carried unanimously.

19.  Also, a Gunder/Wilson motion approved a letter being sent to the Fire Companies about the Township EMA responding to situations in the Township and clarifying the EMA’s position when on the scene. Motion carried unanimously.

20.  Supervisor Wilson would like to meet with Tim Goetz and discuss employment possibility. An Executive meeting will be set for all three Supervisors to meet with Tim.

21.  A Gunder/Wilson motion approved the proposal submitted to the Township by Joe Schorn on January 11 to maintain his water license at Quincy water plants indefinitely at $450 per month (includes working up to 6 hrs. a week).  Additional hours above the 6 would be paid at $20 per hour with phone reimbursement for on-call at $17/month.  Also, includes a month of medical insurance coverage until his coverage at WTMA becomes available. Motion carried unanimously.

22.  A Bumbaugh/Gunder Motion approved removing Wilbur Sanders as a signature on our checking accounts and replacing his signature with that of Edward Wilson. Motion carried unanimously.

23.  The meeting adjourned at 10:15a.m. on a Gunder/Wilson motion..