June 17, 2015

June 17, 2015


Members present: Robert Gunder

                              Kerry Bumbaugh

                              Wilbur Sanders


1.      Meeting of Quincy Township Board of Supervisors was called to order at 8:38 a.m. by Chairman Gunder.  Corey Kaiser, Road Foreman, John High, Engineer, Joe Schorn, water plant operator and five representatives from White Rock were in attendance.

2.      There was nothing brought before the Board during the initial public comment period.

3.      The Minutes of May 21, 2015 were approved as written on a Sanders/Bumbaugh motion along with the bills, except those paid to the Supervisors. Motion carried unanimously.

4.      Sealed bids were received for road materials, equipment and line painting. We received bids from Valley Quarries, Alpha Space Control, and John Kahl Jr. Excavating, Inc. A Bumbaugh/Gunder motion was made to use costars for aggregate and pavement pricing and to reject Valley Quarries. Motion carried unanimously. 

A Bumbaugh/Sanders motion was made to accept the equipment bid from John Kahl, Jr. Excavating, Inc. Motion carried unanimously. Also a Bumbaugh/Sanders motion was made to accept the line painting bid from Alpha Space Control or costars whichever is cheapest. Motion carried unanimously.

5.      White Rock is here to ask for the Supervisors support in apply for a multimodal transportation Grant application. They are planning on building a Town Center on 17 acres with retail services there. They are applying for grant funding for a road which would connect the town center with Route 997 and Mont Alto Road. Once the road way is constructed it would be dedicated to the Township. They would need an HOP from Penn DOT.  Supervisor Bumbaugh would like it included in their application to Penn Dot that the Township is not requiring a traffic study.  A Bumbaugh/Sanders motion approved supporting the grant application by the Township. Motion carried unanimously.

6.      Tomstown/Furnace Road update was given. John High presented the Board with payment #8 for PSI, Final payment for Eshenauer for HVAC and plumbing. The request was broken down as follows: Plumbing final payment is for $2,700.00 and General Contract payment #8 is for $165,850.00 and HVAC final payment is for $6,765.00.  John High has reviewed the request and the work has been completed. A Bumbaugh/Gunder motion approved payment of the General Contract pending review and consultation with Solicitor and negotiation on liquidated damages. Motion carried unanimously. The HVAC and plumbing payments were approved for payment on a Bumbaugh/Sanders motion. Motion carried unanimously. Jim Maun will be sending engineering bill and progress report. SCADA System bill will be from RHS Engineering. The finished product is looking very good. The next contract will be reviewed today by Joe, John and Bob Shimmering. Will need to go out for bids and a mandatory prebid meeting will be held before bids are received. The Board will review who they are going to use as the Solicitor for the next contract. That decision will be made after negotiations of liquidated damages.

7.      An update was given on the Municipal Park. The final weeks for the grant agreement are here. The sewer line is in to the upper comfort station.  Both John Melham and Rex Benchoff will need to certify completion of work.  Jay Schreibman from DCNR will be doing the final inspection.

8.      Ed Wilson’s RTK issues were addressed. For the last appeal we gave Mr. Wilson a copy of the auditor’s minutes for what we thought was acceptable salary data according to our Solicitor.  Mr. Wilson called the office and stated he wanted W2s.  He was told that his request constituted a new RTK Request and that an official form would be needed.  Whereupon, Wilson sent a letter to the Open Records Officer about the municipality not supplying what was requested. We have not heard anything back from the OOR.

9.      A Bumbaugh/Sanders motion approved Resolution 2015-8 Heritage Park Enhancement Grant Application, which carries with it a 15% cash match of the total project cost.  Motion carried unanimously.

10.  The Board reviewed a letter from the FOE Club, dated June 9, 2015, requesting approval to relocate the business to the Crackers Building on Orphanage Road.  A Bumbaugh/Sanders motion approved the request since it is a permitted use and simply replaces one commercial business with another.  Motion carried unanimously.

11.  The Township has received a complaint-type letter from an anonymous Township resident about the New Hope Ranch in Five Forks.  The Ranch operators have met the Township’s requirements established by our Ordinance and subsequent meetings with the owners. The County has also received the same letter.  The content of the letter is not within the Township jurisdiction since the County provides funding for the New Hope Ranch’s programs; not the Township. Therefore the Township cannot do anything about the complaint.

12.  Supervisor Bumbaugh informed the Board that we will be receiving extra winter maintenance money from Penn Dot in the amount of $9128.14.

13.  Supervisor Bumbaugh informed the Board that the Township is going to tar and chip Polidor Road and Washington Township is going to tar and chip Blue Rock Road.

14.  A Box call change has been made for Mont Alto and Waynesboro Fire Companies. Pine Hill Road was given to Mont Alto. All the fire companies involved are in agreement.

15.  The front end loader that was damage needs to be replaced. The loader needs to be evaluated so it needs to stay where it is until the issue is resolved. The crew would like to purchase a front end loader with an extended boom. A model from JCB costars pricing will cost $118,000. The insurance company gave us $45,000 for the old machine. A Sanders/Bumbaugh motion approved the purchase of the JCB front end loader with $45,000 from insurance and the remaining cost coming out of sewer funds until the water fund can pay back the sewer fund their portion of $20,000. Motion carried unanimously.

16.  A Sanders/Bumbaugh motion approved Medic 2 membership payment of $185. Motion carried unanimously.

17.  No final public comment.

18.  Supervisor Sanders was informed that a Freedom Systems Representative spent yesterday at the Township working with the Clerk and Secretary/Treasurer on the utility billing program and they had a very productive day.

19.  Supervisor Gunder informed the Board that the Waynesboro Area Youth League may be using the ball fields for the 2015 Cal Ripken Tournament on July 24-27. The Township would like a donation for the use of the field.

20.  Joe Schorn informed the Board that the hydrostatic testing passed and there are no leaks. We should be able to have our occupancy permit by the end of the month

21.  A Bumbaugh/Gunder motion approved the purchase of some minor equipment at Hurley Auctions site for the concession facility in the park. Motion carried unanimously.

22.  The meeting adjourned at 10:05 am on a Gunder/Bumbaugh motion.