March 24, 2016

March 24, 2016


Members present:     Kerry Bumbaugh

                                        Robert Gunder

                                        Ed Wilson

Solicitor:                      Linus Fenicle                     


1.      Meeting of Quincy Township Board of Supervisors convened at the Franklin county Drug Task Force Breakfast at 8:30 am with Supervisor Bumbaugh and Supervisor Gunder in attendance. The regular workshop meeting reconvened at the Municipal building at 11:00 am with the three Supervisors in attendance and the Pledge of Allegiance was said at that time.   John High, Engineer, Mike Hansen, Zoning Officer, Travis Schooley, Yeisson Gutierrez and two residents were in attendance.

2.      There were no comments during the initial public comment period.

3.      The Minutes of February 18, 2016 were approved as written along with the bills for February on a Gunder/Wilson motion. Motion carried unanimously.

4.      Tom McCloud from 527 Green Street, Waynesboro PA presented the Township with a plaque to be hung in the office of the national moto, IN God We Trust. 2016 is the 60th anniversary of the moto and these plaques are being placed in public buildings and schools for the anniversary.

5.      At the Drug Task Force breakfast the District Attorney, Matt Fogle informed the municipal representatives that they are focusing on the major distribution lines for drugs in Franklin County. They have made arrests in Chambersburg for trafficking and these are originating in Baltimore.

 6.      TCE Contract 102, we have received our fourth payment request. It is in the amount of $216,413.55. The contractor is working on leaks in phase 1. Phase II there is 80 feet to be put in and then tested. Drilling crews and borings are being done in phase III. The Board will entertain a reduction in the retainage after Phase I leaks are fixed. HRI has admitted that the leaks are their responsibility. The Payment of Pay request 3$ was approved on a Wilson/Gunder motion. Motion carried unanimously.

7.      Exploratory Well #7 is pumping at 200 gallons per minute which is plenty of volume. The irrigation pipe has arrived. The turbidity of the well went from 1000 to 130 when doing pumping. The discharge from the well will be run from the well to Creager Road discharge area. If well #7 cleans up, we will move further along the ridge to drill a production well.

 8.      John High informed the Board that we have received our NPDES Permit from Mary Ann at Soil Conservation for the PSL line.  The PCSM must be recorded. A Wilson/ Gunder motion approved John High recording the PCSM. John has received stream crossing comments. We are going to let the Army Corp of Engineers address these findings.

 9.      At this time the bids for road materials and equipment were opened. We received bids from D.L. George, Hammaker East, Fayetteville Contractors, AAA Paving, New Enterprise and John Kahl, Jr, Excavating. St Thomas Development did not deliver their bid until this morning and all bids were to be received by 4:30 on March 23.

A.     A Wilson/Gunder motion approved the bid from John Kahl, Jr. Excavating for all the equipment that was on his bid proposal. Motion carried unanimously.

B.     A Wilson/ Gunder motion approved the aggregates and Superpave except the 9.5MM from New Enterprise. Motion carried unanimously.

C.      Fayetteville Contractors was awarded the bid for 9.5 MM Superpave on a Gunder/Wilson Motion. Motion carried unanimously.

D.     Slate was awarded to D.L. George on a Gunder/Wilson Motion carried unanimously.

E.      Hammaker East Was approved for Oils and equipment to be used with their oils on a Gunder/ Wilson Motion. Motion carried unanimously.

F.      Paving in place was awarded to AAA Paving on a Wilson/Gunder motion. Motion carried unanimously.

G.     Rental of the dump truck for hauling was awarded to AAA Paving on a Wilson/Gunder motion. Motion carried unanimously.

H.     A Wilson/Gunder motion rejected the bid received from St Thomas development based on missing the deadline recommended by the Township Solicitor. Motion carried unanimously.

 10.  The Resolution for emergency assistance for the January 2016 Snowstorm needs to be passed. Designation of Agent Resolution, naming Vicki Nunemaker & Kerry Bumbaugh as the agents was approved on a Gunder/Wilson motion. Motion carried unanimously.

11.  The Zoning Hearing Board variance for Kevin & Diane Keeney Was discussed. The Board believes that the car repair shop is a permitted use as a Neighborhood Service business in the village district. The Zoning Hearing Board approved the buffer zone setback variance but believes that a conditional use must be passed by the Board.  Our Zoning Officer informed the Board that he would classify it as a permitted use under the neighborhood service provision. Per recommendation of the Solicitor the Zoning Officer will provide the Board with a letter stipulating that a conditional use is not needed.

 12.  Public Water Mandatory Connection Ordinance was discussed. Our water attorney and our Solicitor, after reviewing the Ordinance say that our water system goes to the property line where the meter vault is normally located, (including those situations where road borings are involved), except on Tomstown and Shank Hess Road where homes sit far back off the road; in the those cases the meter vault will be setback as well to ensure meter vaults are within 150 feet of the dwelling. 

 13.   A Wilson/Gunder motion approved pursuing action with the District Justice for a property on Furnace Road that has not made the physical connection to the sewer line. Motion carried unanimously.

 14.  The Board reviewed an Ordinance from Antrim Township and a Resolution which they use to collect delinquent sewer bills. This Ordinance allows the Township to plug a property’s sewer line if they a delinquent paying their bill and then the Zoning Officer can order them to vacate the property since it will become uninhabitable. If they still do not pay bill you can take it to the District magistrate and have a Sheriff sale, or turn it over to a collection agency.  A Wilson/Gunder motion approved the Solicitor rewriting the Ordinance for the Township following the Antrim Township model and bringing it back to the Supervisors for their review. Motion carried unanimously.

 15.  A Gunder/Wilson motion approved the Waynesboro Youth League using the Township Ball fields during the week days. Motion carried unanimously.

 16.  Supervisor Bumbaugh informed the Board that we received our first quarter payment from Comcast in the amount of  $10,000.00 and our Liquid Fuels payment for the year in the amount of $217,000.00

 17.  Supervisor Wilson also apologized to everyone for his actions at the last meeting.

 18.  Supervisor Bumbaugh informed the Board about the address issue on Hidden Valley Lane and that the County Emergency Center, Franklin County Planning and the Township have reached an agreement on the numbers for that development.

 19.  During the period of final public comment, Frank Mong asked about the protocol for the public to make comments or ask questions at the meetings. He asked about the Eagle Loc connections and the leaks. Also he questioned the surface water at Well #1 at Quincy Village. He also asked about negotiating the bids and was informed that it is not possible except for under COSTARS.

 20.  A Bumbaugh/Wilson motion approved the Secretary and office Clerk attending a forum for Freedom Systems in June. Motion carried unanimously.

 21.  The meeting adjourned at 12:47 pm. on a Gunder/Bumbaugh motion.