May 17, 2016

May 17, 2016


Members present:     Kerry Bumbaugh

                                        Robert Gunder

                                        Ed Wilson

Solicitor: Linus Fenicle                     

1.      Meeting of Quincy Township Board of Supervisors was called to order at 8:30 am by Chairman Bumbaugh followed by the Pledge of Allegiance.   John High, Engineer, Travis Schooley, Yeisson Gutierrez, Jim Kauffman, Jeff Davis from PSL and seven residents were in attendance.

2.      There were no comments during the initial public comment period.

3.      The Minutes of May 3, 2016 were approved as written on a Wilson/Gunder motion. Motion carried unanimously.

4.      Gunder/Wilson motion approved Resolution 2016-7, Revenue Bond Series of 2016 for Presbyterian Senior Living. Motion carried unanimously.

5.      Bids for the TCE Area Service Lateral Borings will be opened on May 24 at 11 a.m. per advertisement.

6.      TCE Contract 102, we have received our sixth payment request. It is in the amount of $513,037.76. The contractor has 86% of the project completed. They are now doing pressure testing on phase 3 and all the testing so far has passed. A Gunder/ Wilson motion approved payment of request # 6. Motion carried unanimously.

7.      Discussion was held on Production Well #7; Negley’s started the production well yesterday. We are going to be laying the raw waterline at the same time we are drilling our production well. HRI has given us a quote of $39.50 per ft. for digging and $16,000 for material. It will also cost us $4500 for mobilization and demobilization if award is after original contract work is completed. The appraisal has been completed for the purchase of the Stanley Gates property and Dave & Tina Bumbaugh for an easement. Mary Ann from Franklin county Conservation District was on site yesterday and she would like restoration on the mainline areas to be started now.

8.      Ordinance 152, Sewer Delinquencies, was approved for advertisement on a Gunder/Wilson. Motion carried unanimously.

9.      A Wilson/Gunder motion approved the Kenneth Oyler Land Development Plan pending DEP Approval. Motion carried unanimously.

10.  A discussion was held on the Per capita Tax bill. The Township has received a letter from the Waynesboro Area School District about the Municipality paying one half the cost of producing and mailing of the Townships per capita tax bills. The Township would like to have a meeting with Waynesboro Borough, Washington Township and Mont Alto Borough for a discussion on this letter. When the Tax Board was being formed the Waynesboro School District sided with the Chambersburg School District about keeping the FCATB and the TCC Board separate. The School District (in Committee rather than full Board vote) went against the Municipalities that make up Waynesboro Area School District; all of which voted to merge the two boards. It is costing an extra $1000 per year to have both boards functioning.  Frank Mong questioned about the weighted TCC charter and it was explained in detail.  The Board would like to see a joint effort in resolving the per capita issue. Mont Alto Borough is meeting for this purpose this evening. A Gunder/Wilson Motion approved having a joint meeting with Mont Alto, Waynesboro Borough and Washington Township to discuss the Per Capita Bill Issue. Vicki Nunemaker was asked to attend that meeting to represent the Township. Motion carried unanimously.

11.  Resolution 2016-8, Payments made by residents on current water bills will be first credited toward any outstanding sewer bills on the account.  Approved on a Wilson/Gunder motion. Motion carried unanimously.

12.  Supervisor Wilson questioned about extra money being received for Highway Aid this year. He wanted to know if money could be put in a fund to help replace the Old Forge Bridge. He was informed by Supervisor Bumbaugh that using Liquid Fuels money is more involved than just putting it aside and using when Township has enough money to do project. Once Liquid Fuels money is involved there has to be an engineering design for the replacement or repair, then it goes to DEP and to Penn Dot for approvals before it can be done. The state gets involved when using money given to us by them. We have applied for an intermodal grant and are waiting on a reply from that grant. Under that grant, the Township would be responsible for $75,000 of the total cost.  Also there is a Dirt and Gravel Road program that has money that can be used for this type of project but a traffic study must be done.  Most grants the Township must also provide a portion of the funding to complete the project.

13.  The Township needs to replace 1998 truck and will use some of our Liquid Fuels money to do that.  Also truck #9 needs some attention.

14.  Supervisor Bumbaugh had Jim Kauffman give a report on the sewer plant operations for the month of April. He reported that general maintenance was done at the plant and they are preparing for sludge removal if Ray Geesaman’s field is ready for application. If not may have to take about 50,000 gallons to Washington Township’s plant. Washington Township will need advanced notice.

15.  Supervisor Bumbaugh attended the AWWA Conference. Main information was on safety of water. There are more testing requirements now then years ago. The testing requirements have more than doubled.

16.  Supervisor Bumbaugh informed the Board that Penn Dot will be paving Mentzer Gap Road from Tomstown Road to Blue Rock Road this summer.

17.  Supervisor Bumbaugh would like to have an Ordinance advertised that when a property is built or sold in the Township that the green number house signs be mandated to be placed at each resident.

18.  There was a meeting at the Franklin County Planning Commission on Healthy Communities. They focused on Biking trails, parks and recreation being pushed. They would like the municipalities when doing utility easements to include walking and biking trails as a part of those easements. The next meeting for Healthy Communities will be on June 9, 2016.

19.  The Board received a letter from Salzmann – Hughes that the fire departments do not recognize the EMA’s in the municipalities. A Gunder/Wilson motion approved having PSATS Solicitor Scott Coburn research and if he is not available then Solicitor Fenicle to research. Motion carried unanimously.

20.  Connie Mong asked if the Mountain Valley Riding Club had permission to ride their horses on the trails in our park. She was informed that it was not a problem as long as the horse residue was cleaned up after they ride.

21.  The Board adjourned to an executive session on personnel and contract issues at 9:40 am.

22.  The Board reconvened at 10:20 am. They discussed personnel and contract issues and also not to advertise for equipment operator until further notice.  A Bumbaugh/Gunder motion approved Travis Schooley and Yeisson Rodriguez receiving $1.50 an hour raise for passing their water certification testing pursuant to getting their water license. This raise is consistent with recent past Board action when employees pass their tests and receive their certification.  Supervisors Bumbaugh and Gunder voted yes and Supervisor Wilson voted no.

The meeting adjourned at 10:35 am. on a Gunder/Wilson motion