November 17, 2015

November 19, 2015


Members present: Robert Gunder

                                    Kerry Bumbaugh

                                    Wilbur Sanders arrived at 9:15 a.m., left at 10:45 a.m.



1.      Meeting of Quincy Township Board of Supervisors was called to order at 8:30 a.m. by Chairman Gunder.   John High, Engineer, and one resident were in attendance.

2.      During the initial public comment period, Harry Atherton asked about the website not being up to date. He was informed that it is complicated to update, not user friendly, and that we are working on having it updated as soon as possible.

3.      The Minutes of October 28, 2015 were approved as written on a Bumbaugh/Gunder motion along with the bills except those paid to the Supervisors. Motion carried unanimously.

4.      TCE Contract 102 is moving along. The line has been laid from Mentzer Gap Road to Creager Road; the contractor has about 2000 ft. of pipe in the ground. HRI would like to open cut Tomstown Road to the first driveway south of the well site. They would have to have permission from Penn DOT to open cut. The well testing for well #6 has the turbidity going up and down. Geologist has Travis doing testing for a short time. Bumbaugh/Gunder motion tabled decision about well and will relook at it during a 10:30 a.m. meeting today with geologist. Board will reconvene to make a decision after meeting. Motion carried unanimously.

5.      CDBG program local distribution was applied for by the Township. The hearing was held by the County Commissioners and they felt that the Township’s application would be strong submission for the state competitive application. The state competitive application must be in by end February 2016, so Township is going to work with Franklin County Planning to get the application submitted.

6.      A Bumbaugh/ Gunder motion approved the advertising of the 2016 proposed budget without any tax increase. Motion carried unanimously.

7.      A Gunder/Bumbaugh motion approved the Franklin County Area Tax Bureau 2016 Budget with a cost of collection at 1.89%. Motion carried unanimously.

8.      A Bumbaugh/Gunder motion approved the software maintenance agreement with Neptune be for 3 years at a cost of $3900. Motion carried unanimously.

9.      A Bumbaugh/Gunder motion approved giving Mont Alto Fire Company $100 for fruit for their toy drive this year. Motion carried unanimously.

10.   A Bumbaugh/Gunder Motion approved having a new server installed at a cost of $10,519.00; part of which ($8970) will be invoiced to DEP under the TCE Project. Motion carried unanimously.

11.   Supervisor Bumbaugh informed the Board that the crew has gotten the trucks ready for winter plowing.

12.   Supervisor Gunder informed the Board that the easements have been signed for the storm water swale along Mentzer Gap Road so that Penn Dot and the Board can work on the safety issue there.

13.   Supervisor Gunder stated a concern that during the recent Township Supervisor election allegations were made relative to working supervisors getting reimbursement for POV mileage.  He further reiterated that all POV mileage reimbursements are approved during each annual reorganizational meeting at the Federally-approved rate, and that there should be no question as to the employee’s right of reimbursement.

14.   The senate has passed an amendment to the Right to Know law. One of the provisions is to reduce the fee charged for copying from $100 to $50.  Now it goes before the House to be reviewed.

15.   There was no final public comment during final period of public comment.

16.   An executive session was held at 8:50 a.m. and at 9:15 a.m. the Board reconvened. They discussed personnel issues. With the impending retirement of Lane Carbaugh prior to February 2016, this discussion was pursuant to Lane’s approaching the front office three times about being gone by February. The Supervisors will discuss with him about using or losing leave before end of year. Also Matt Birely will be continuing to go to the sewer treatment plant on a part-time basis as a possible permanent replacement for Lane. A Bumbaugh/Gunder Motion approved discussing with Lane about leave he must use and advising him that plans have been in motion for quite some time on how to cover the sewer plant when Lane leaves on or before Feb 1. Motion carried unanimously.

17.   Yeisson Rodriguiz who has been working as an intern for two years has taken his water license test and passed 5 out of 7 phases. He has been doing inspections, working at plant 1 & 2 and doing the testing for the water system. A Sanders/Gunder motion approved hiring Yeisson full time with his hourly rate being raised to $14.75 an hour and he will receive standard benefits except when he returns home to Colombia he will be on uncompensated leave. Motion carried unanimously.

18.   A Bumbaugh/Sanders motion approved the same bonus for Christmas as last year and a Christmas party with the date to be determined. We would like to have it on December 17 after the Township workshop. Motion carried unanimously.

19.   The board recessed until Mike McCamley arrived at 10:45 to meet with him about well #6.

20.   The Board reconvened at 1:55 pm. After discussion with the geologist. We are going to wait on the MPA test for surface water influence to come back. In the interim, we will test turbidity every hour and if after 4 hours it is above 4.5 we will turn the well off and let rest the weekend.  If the MPA test comes back negative we will pull the pump and video the well and do testing to permit. If the test comes back positive we will stop working on well #6 and look at a new well site. We are going to purchase a turbidity meter for ease of testing turbidity. Bumbaugh/Gunder motion approved following the above steps with the well and purchasing turbidity meter. Motion carried unanimously. The geologist will look into other well sites until test results are back. There will be a follow up with geologist on November 30th.

21.   The meeting adjourned at 2:00 pm. on a Bumbaugh/Gunder motion.