November 23, 2016

November 23, 2016


Members present: Kerry Bumbaugh

                                    Robert Gunder

                                     Edward Wilson

Solicitor: Linus Fenicle                     


1.      Meeting of Quincy Township Board of Supervisors was called to order at 8:30 am by Chairman Bumbaugh followed by the Pledge of Allegiance.  John High, Corey Kaiser and two residents were in attendance.


2.      There were no comments during the initial public comment period.


3.      The Minutes of October 20, 2016 were approved as written on a Gunder/Wilson motion along with the bills except those paid to the Supervisors.  Supervisor Bumbaugh and Gunder voted yes. Supervisor Wilson voted no.


4.      TCE Project & Well # 7 update was given. Well # 7 raw waterline; we will wait until spring to complete because of weather. There will be a turbidity meter built into well # 7. John High explained how well works for turbidity. Frank Mong questioned about how involved DEP is with permitting of the well. He was informed that DEP keeps a close eye on things. Daily readings are taken for turbidity.


5.      Pay request # 10 was received from HRI in the amount of $2495.00. $500 retainage is left because of putting in raw waterline. This request closes out the change order. Supervisor Wilson asked when final pay request must be in to DEP and was informed that it needs to be into them by December 31, 2016. A Gunder/Wilson motion approved payment of HRI’s Pay request #10. Motion carried unanimously.


6.      A Gunder/Wilson motion exonerated the Tax collector for collection of per capita tax for certain non-eligible for the Month of October 2016. Motion carried unanimously.


7.      A Wilson/Gunder motion approved advertising the 2017 proposed budget to be adopted at the December 22, 2016 workshop. Motion carried unanimously.


8.      A Gunder/Wilson motion approved the FCATB 2017 Budget. Motion carried unanimously.


9.      A Bumbaugh/Wilson motion approved Robert Gunder as the representative to the Tax Board and Vicki Nunemaker as the alternate. Motion carried unanimously.


10.  A Gunder/Wilson motion approved giving the Mont Alto Fire Company a Donation of $100 for their toy drive to be used to purchase fruit for the families. Motion carried unanimously.


11.  The new insurance company, Selective, has reviewed all the buildings that the Township owns. During their inspection of the buildings they found that at Knepper’s Station the buildings need to have the windows fixed because some were broken. They have been replaced. Also in the salt building the salt is against the bricks. The insurance company would like to have us place 8 foot of pressure treated plywood around inside of building. Also, the building used by Terry Adolini for his pattern shop has a wood stove which has been there for years as a heat source. They want the wood store removed and smoking near the building stopped. The Board has decided to have that building removed from the policy and notify Mr. Adolini that if the building is destroyed the Township will not be liable for contents. A Gunder/Wilson motion approved the letter to insurance company and notifying Mr. Adolini. Motion carried unanimously.


12.  Fencing off the antenna tower at the maintenance building. We have received a quote for a fence from Benshoff for fencing at $7470.00 for chain-link fence with barb wire on the top or 8 foot high chain link without barb wire. Frank Mong questioned whether whole area should be fenced in.  In the interim we can wrap the bottom of the tower in metal until we explore the cost of possibly enlarging area to be fenced in and the overall cost.


13.  A Bumbaugh/Gunder motion approved the same Holiday bonus and Christmas dinner for the Township employees/contractors as in previous years. We will have our Christmas dinner after the workshop on December 22, 2016. The office will be closed to celebrate the holidays on December 23, 26, 30, 2016 and January 2, 2017. Reorganization Meeting will take place on January 3, 2017. Motion carried unanimously.


14.  The solicitor has reviewed the Per Capita Ordinance. We do not need to enact anything further or change the current ordinance to begin collecting the $10 per capita tax in 2017.


15.  Supervisor Bumbaugh informed the Board that in 2016 we applied for a recycling grant for 2014 and we will be receiving approximately $3800 in the near future from that grant. The grant is available every year, so we will apply again in 2017.


16.  Supervisor Bumbaugh informed the Board that the Soil Conservation District has grants available for dirt and gravel road and low volume roads. Rex Benchoff has evaluated the bridge on Old Forge Road. Rex is going to design a repair of the bridge and we are going to apply to the county for a grant for the Old Forge Road Bridge. We have received a permit for maintenance along stream bank. The grant application is going to the county today.


17.  During the final period of public comment, Corey Kaiser asked if the $3800 we are receiving from the recycling grant can be used to recycle tires. Supervisor Bumbaugh would like to see if we can get a grant like we have in the past just for recycling tires before we would use the $3800.00. Put we can use the grant for anything. Supervsior Bumbaugh informed the Board that the mobile home will be moved on December 5, 2016. It is going to cost $1000.00 to move and the cost is being shared by the Township and Foresters.


18.  Also, the question was asked about the agenda being placed on the website before the meeting. Most time we allow business to be added to the agenda up to the day before the meeting. If we plan to circulate the agenda a couple days in advance and place it on the website, we will have to cut off accepting business from outside sources earlier. Agenda has been placed on website.


19.  Supervisor Wilson also asked about sewer and water reports months ago, but has only received one. Sewer plant is fine and water plant has been having equipment malfunctions.


20.  A Bumbaugh/Gunder motion approved an executive session on personnel issues.


21.  The Board reconvened at 10:35 am from executive session. Personnel issue was discussed and a letter is being drafted on behalf of Corey to be sent to his lawyer. And, another employee matter was discussed and will be handled operationally.


22.  The meeting adjourned on a Gunder/Wilson motion at 10:36AM.