October 24, 2013

October 24, 2013



Members present: Robert Gunder

                              Kerry Bumbaugh

      1.      Meeting of Quincy Township Board of Supervisors was called to order at 8:35 a.m. by Chairman Gunder followed by the Pledge of Allegiance. Joe Schorn, water plant operator, Jim Maun, & John High from William Brindle Associates and Corey Kaiser, Assistant Road Foremen was in attendance.

      2.      There was no initial public comment.

      3.      The Minutes of October 1, 2013 were approved as written with one correction miss spelled words put and also on a Bumbaugh/Gunder motion. Motion carried unanimously.

      4.      Tomstown TCE and Furnace Road Water Line update. The water system package was sent to DEP on October 17 and Tom Shawl emailed that he had received it. On Furnace Road/Foxhill Road, there is a 200 ft. bore that needs to be completed. Perry is not certified in fusing the pipe we are using, so he needs to take a one day course to be certified and then can fuse the pipe. Once pipe is in the ground the Supervisor Bumbaugh has the understanding that the County will release the CDBG money they are holding for the Furnace Road Project. They have purchased 8 inch pipe for the TCE line through the park, but it will be 12 inch line through the Park, so will have to order.         

      5.      A Bumbaugh/ Gunder motion approved sending letter to Beth for an extension to the Grant for The Municipal Park. Motion carried unanimously. Also naming the road through the Park was discussed. To be able to get it included in our mileage for Liquid Fuels Funds the road will have to be dedicated by Resolution. Supervisor Gunder is to check with the County about names that begin with Cedar and Make a decision. On A Bumbaugh/Gunder motion, Resolution 2013-9 dedicating the Road through Heritage Park to the Township Named Cedar something was approved. Motion carried unanimously.

     6.      A Bumbaugh/Gunder motion approved the Mentzer Meadow extension request. Motion carried unanimously.

     7.      Discussion followed on a quote for the Hydro geologist for Well #6, Mike McCamley gave us a cost proposal of $36,100. Wally Koster has been the Geologist used on the previous wells for this project. Wally’s cost for well #5 was only $12,014 and so far everything Wally has done has only cost $31,024. Mr. McCamley’s cost per hour is the same as Wa0lly’s, it is $85. Wally’s lack of supervision and leadership is the concern when the well is being drilled. Mr. McCamley will be on site when this is being done. The Supervisors are concerned about DEP question cost for well 6 compared to other wells. Mr. McCamley has more testing equipment which the Township will not have to be responsible to for renting and also monitoring will be done by Mr. McCamley not the Township Staff. Jim Maun has talked to Derrick at DEP and he can work with any Hydro geologist. There is only one area in the Park where well can be drilled to meet the protection requirements. The basin in the park will need to be bigger to contain the water runoff. The Geologist should monitor the test well so recommendations can be made while well is being drilled. The engineers believe a predrilling plan should be done, because the plan will let DEP and Derrick know the process that will be used to drill well. Supervisor Bumbaugh wants Wally Koster to know that he will be doing the well at the Peiffer Site and McCamley will be doing the well at the Park site. The Supervisors believe that need to have less hands on with things they know nothing about. McCamley can start immediately and has worked with Guilford water and knows DEP requirements. A Bumbaugh/Gunder motion approved hiring McCamley to do well #6 and Brindle is to talk to Wally about continuing to do well #5. Motion carried unanimously.

     8.      Jim Maun discussed a complaint he received about on lot sewer at a resident on Spruce Road. They are dumping sewage over a hill in the back yard. It is the Smetzer property and they have a sand mound. He wants to know how forceful the Township is going to get so they fix it. If they do not comply, we will have to have Mike Hansen get involved to enforce. Jim will inform them as to what needs to be done to repair. They may have to have it pumped regularly and turn slips in to Township.

     9.      Also, Jim Maun discussed the Garber Subdivision Plans, which Denny Kauffman has submitted to the Supervisors. Denny needs to place the well location on the plans. Also the septic from the Cider Press is going in to the septic at the house. The plans should be approved based on a new septic system being installed for the cider press.  A note to this effect should be placed on the plans. Also they could do a letter of credit which the Township would hold until the septic is installed.

     10.  Joe Schorn informed the Board that Well #1 at PSL will either have to be abandoned or will have to upgrade well to use. We will have to let DEP know by October 31 if we are going to upgrade well # 1 or abandon it. Supervisor Bumbaugh believes we need to abandon well # 1 and then connect it to the water supply we have at the TCE site. We have until January 1, 2017 to complete the work. We need one days’ backup if well would go down in the storage tank. A Bumbaugh/Gunder motion approved the abandoning of well # 1 and connecting it to our other water supply source. Motion carried unanimously.

     11.  The Fire Service Contract for Waynesboro is up. After reviewing the contract sent to us from Waynesboro, Supervisor Bumbaugh believes that we need to keep the EMS Personnel in the contract and when next contract expires ask for a five year contract until a three year one. On a Bumbaugh/Gunder motion approval was given for Supervisor Gunder to modify contract then sign and send back for Waynesboro approval. Motion carried unanimously.

     12.  Supervisor Bumbaugh informed the Board that the Ford truck, Snow plow and dump bed was sold at Marion Auction. The Ford truck was sold for $8750, the snow plow for $950 and the dump bed for $900. The commission on the auction was $412. This was completed during a Municipal Auction. Also Matt Hurley had the items and tried to sell them, but couldn’t Matt does not take a fee for selling this times from the Township. He adds a buyer’s premium on the item when it is sold. On a Bumbaugh/Gunder motion a letter of thank you is to be sent and a check for $100 in appreciation for his efforts. Motion carried unanimously.

      13.  A discussion followed on the possible purchase of the skid steer we are renting. We have already accrued 2 months rental fees of $8,500. If we sign a purchase agreement and make monthly payments the company will give us $2500 credit toward a new machine plus we will not have to pay the current rental fees owed of $8500. This machine is being used at every project in the Township at the current time. The new machine at the current costars price is $59,500. A Bumbaugh/Gunder motion approved purchase of the new skid steer at the costars price with the money from the auction of old equipment being placed toward the purchase. Motion carried unanimously.

     14.  Supervisor Bumbaugh informed the Board that a portion of Land Fill Road is now up to specs and will be able to add to our Liquid Fuels when we meet with Rick Levan our Penn DOT representative.

     15.  Supervisor Bumbaugh informed the Board that we met with our insurance agent to discuss our policy and we also reviewed the park with him. He suggested that a sign be placed at the grass where the ball field is that they are parking at their own risk, incase fly balls come into the parking lot. Also the ball team is to provide the Township with a certificate of insurance.

     16.  Supervisor Gunder informed the Board that taxes which are received by the Franklin County Area Tax Bureau are down after the third quarter by only $1000. This would be the earned income tax money. There is a FCATB meeting this afternoon and Supervisor Gunder will bring back a budget for them for the Board to Review.

     17.  Supervisor Bumbaugh budget is being worked on and we will review at next meeting.

     18.  Meeting adjourned on a Gunder/Bumbaugh motion at 10:10 am.