October 26, 2017

October 26, 2017


Members present: Kerry Bumbaugh

                              Robert Gunder

                              Edward Wilson

Solicitor: Linus Fenicle                    


1.       Meeting of Quincy Township Board of Supervisors was called to order at 8:30 am by Chairman Bumbaugh followed by the Pledge of Allegiance. Six residents, Corey Kaiser, Jim Kauffman and Dustin from the Record Herald were in attendance.


2.       During the initial public comment, Frank Mong commented that he received an education on creativity on October 6 and 7 during the Bulk Days at the Maintenance Building. He stated that people were stopped going in and out and given fliers for the upcoming election. Mr. Mong was informed that anyone can hand out fliers during an event like that as long as they are on public rights of way. Mr. Mong further insinuated that Bulk Days was held at that time due to the impending election. He was informed by the Roadmaster that the Road crew actually picked the dates for the Bulk Days due to hunting season and those dates were recommended to the Supervisors for approval in a public meeting.


3.       The Minutes from October 3, 2017 were approved on a Gunder/Wilson motion. Motion carried unanimously.


4.       Penn National Town Center was discussed. The Township hosted a meeting on October 10 with Bryan Salzman, Counsel for White Rock and three representatives of White Rock. Mr. Salzman indicated that he would like to go back to Guilford Township and see if they can be persuaded to sell us water. Quincy Township is also working with a select committee appointed by Mont Alto Municipal Authority to see about purchasing water from them; however, the MAMA prefers to have Guilford Authority in on any discussions. There is an old abandoned well located on White Rock’s property that was drilled by Knouse Fruitlands for irrigation purposes and the Township has asked for authorization to test the well.  White Rock will be sending such a letter of authorization.


5.       At least one Township resident has received a letter from Trans-Source Energy. The letter received didn’t give a specific route, it just stated that it would be crossing Manheim Road and run near Five Forks. There is another meeting going to be held at the Quincy Ox Roast Association on Monday evening at 6:30 p.m. The PUC has not received any official word yet on the preferred route and there will have to be public hearings held before it can start.


6.       Waynesboro Fire Department Fire Contract was presented to the Board. The total proposal is $9,684.12 based on the $7,500 base amount plus workers compensation. This amount is actually less than the previous contract year which was $9,900. This would be in place of the per incident billing in past years. Supervisor Gunder stated that we will still need to receive the monthly incident reports. Supervisor Gunder made a motion to accept the proposal, but it died for a lack of a second and Supervisor Gunder withdrew the motion since Supervisor Wilson would like to see information on all the fire companies we contract with before deciding. This is being tabled until the next meeting.


7.       Pen Mar Youth League would like to use our ball field for the 2018 Season for practice, which runs from April through June. The Blue Rock Church and local softball league use the field on Monday nights for their games. Supervisor Gunder stated he does not like for our field to become known as just a practice field.  A Gunder/Wilson motion gave interim approval for Pen Mar Youth League to use the field for practices on condition that if someone needs to use the fields for regular games, they would be considered ahead of the practices. Motion carried unanimously.


8.       The Park Committee should be comprised of seven members, but is short two members. We have received letters from Linda Geesaman and Kathy Misner stating that they are interested in being on the Park Committee. A Wilson/Gunder motion approved appointing these two persons to the Park Committee. Motion carried unanimously.


9.       A Gunder/Wilson Motion approved having the Zoning Officer write a letter to the Zoning Hearing Board indicating no opposition for a variance for John Lauer, III on Clay Hill Road, who wishes to erect an attached garage to his home, but cannot meet the front yard setbacks. Motion carries unanimously.


10.   Supervisor Wilson asked about fixing the vents in the meeting room, so they don’t whistle, and he can hear better.


11.   Supervisor Gunder explained that he attended the FCATB meeting and the data shows that our EIT is up over $26,000 from last year.


12.   A Gunder/Wilson motion approved sending a $100 donation to Mont Alto Fire Company for their Christmas Toy Drive for them to purchase fruit for the families. Motion carried unanimously.


13.   Supervisor Wilson asked how the collection of delinquent sewer bills was going and was informed that the office staff are working with Portnoff to get all 55 accounts up to speed so Portnoff can send out the initial delinquent notice letters.


14.   Supervisor Bumbaugh informed the Board that we had placed our sweeper on Municibid and the bidding has reached $3,500. We need to decide if we are going to accept that bid. A Gunder/Wilson motion approved accepting the $3,500 bid for the sweeper. Motion carried unanimously.


15.   Supervisor Bumbaugh informed the Board that the first load of old tires collected at the Maintenance Building went to Liverpool.  D. L. George had agreed to haul the tires for us at a cost less than for the company in Liverpool to come and get them. D.L. George also got the permit required from the State to haul our tires at a cost of $50.


16.   The Maintenance Shop roof damage caused by the recent storm has been repaired. The final repair cost has been submitted to the insurance company for payment.


17.   Supervisor Bumbaugh also discussed the yard restorations that are to be completed by HRI. HRI needs to do a walk- through of the entire TCE mainline come spring and repair as needed before we discuss final completion.  HRI is responsible for one year after completion. Our crew is 95% completed on the yard restoration laterals that the Township is responsible for.  Supervisor Bumbaugh informed the Board that all other yard restorations must be done before his and his mother’s property.


18.   Supervisor Gunder informed everyone in attendance that the next meeting would be held on November 9, 2017 at 7 p.m. as advertised at the beginning of the year.


19.   The Solicitor had no business to discuss.


20.   During the final period of public comment, Connie Mong stated that item #13 of the approved minutes for October 3 said that the neighboring properties would be appraised, including the Saddle Club. However, upon looking at item # 13 it said nothing about getting an appraisal for the Saddle Club property. The minutes from September 21, 2017 has a motion approved for an appraisal for the Misner property only. She also stated that her attorney informed her that she should let our Board know that we are not to proceed with anything pertaining to the Saddle Club property.


21.   Linda Geesaman thanked the Board for appointing them to the Park Committee. We will post the proposed meeting dates for 2018 on the website and the Secretary also calls the committee members if a meeting is scheduled.  Supervisor Gunder stated that should we receive the park grant funds we requested, the Park Committee will be busy.


22.   The meeting adjourned at 9:15 am. on a Gunder/Wilson motion.